Executive Assistant

Schedule: Monday–Friday, 9:00 AM – 6:00 PM (Melbourne time)
Total Weekly Hours: 40 hours

Join a dynamic restaurant group operating three successful locations and actively expanding through franchising. The business is embarking on an exciting digital transformation, transitioning from traditional, analog operations to modern, AI-powered systems and streamlined processes.

This role offers a unique opportunity to support day-to-day operations while contributing to marketing, technology adoption, and franchise growth initiatives. You’ll work closely with the leadership team and play a key role in shaping scalable systems that support continued expansion.

Responsibilities
Manage email communications, calendar scheduling, and travel arrangements across multiple restaurant locations.

Execute targeted lead generation campaigns by reaching out to local businesses for catering services and new menu offerings.

Create compelling marketing materials, including posters and promotional content, using design tools such as Canva or similar platforms.

Support AI system implementation and help digitize existing analog processes across restaurant operations.

Assist with franchise expansion initiatives and the rollout of new operational systems.

Document meeting minutes and support menu development and operational planning.

Handle supplier communications and coordinate with vendors (approximately 10 calls per week).

Provide administrative support for multi-location restaurant management and strategic growth initiatives.

Requirements
Full-time availability with flexibility to work Australian business hours.
Proficiency in Canva, Photoshop, or similar design tools for creating marketing materials.
Strong written communication skills for professional email management and lead generation outreach.
Tech-savvy mindset with experience or genuine interest in AI tools and digital process implementation.
At least 3 years of administrative or executive assistant experience preferred.

Bonus Skills:
Experience in the restaurant, hospitality, or food service industries.

Natural curiosity and enthusiasm for learning new technologies in a fast-growing business.

Experience supporting franchise operations or multi-location businesses.

Why Join This Team?
Work remotely while supporting a fast-growing, multi-location restaurant group.
Be part of a hands-on digital transformation journey with real AI implementation experience.
Opportunity for professional growth as the business scales through franchising.
Cross-functional role covering administration, marketing, operations, and technology.
Direct collaboration with business owners on strategic initiatives.
Competitive compensation with potential advancement into senior-level responsibilities.

Independent Contractor Perks
Health Insurance (available in eligible locations)
Permanent work-from-home setup
Immediate hiring

Job Category

Administration

Job Type

Full Time (35 hours or more per week)

Work Schedule and Timezone

Monday to Friday 9:00am to 6:00pm Melbourne Time (40 hours a week)

Published on

Jan 14 2026

If you’re interested in this role, check out more information on the official website And apply now!